Track every training, every renewal, every BAA — across our content and yours. Get reminders before deadlines slip. No surprise bills when your team grows.
Bring your own trainings, or buy ours. The Vault tracks every training your team completes — Medlytica's content, outside vendors, state-run programs — alongside renewals, BAAs, and certifications. One dashboard, one source of truth.
Expense reduction, improved provider performance, and a 12-month compliance curriculum — all from insights already sitting in their EHR.
Read how they did it →California's SB 513 amended Labor Code §1198.5. Every training and education record placed in a California employee's personnel file must now include five specific elements.
Most existing training certificates capture two or three of these elements. Records that fall short expose the practice to civil penalties under §1198.5 — $750 per violation, plus attorney's fees on private actions.
Every Vault certificate captures all five.
California medical practices face serious consequences for missing required trainings. HIPAA violations alone can cost up to $73,000 per incident. Cal/OSHA fines can top $30,000. And that's before the lawsuits — which no malpractice policy fully covers.
Fines up to $25,000 per patient for data breaches under California's CMIA — stricter than federal HIPAA.
License jeopardy, FEHA liability, and mandated reporting failures that expose individual providers — not just the practice.
Reputational damage that erodes patient trust — and referral relationships — long after a settlement is paid.
The Vault doesn't just check the compliance box. It builds a documented defense layer — anchored to California law, tied to your own policies — that protects your practice, your license, and your team for $799 a year.
See The Vault →Not generic awareness training. The Vault anchors every module to the actual California statutes your practice is liable under — and ties them to your own policies. Each module is a litigation defense layer, not a checkbox.
Buy one training or the full suite. Each module deploys instantly to your team — no IT setup, no onboarding call required.
HIPAA, CMIA, FEHA, SB 553, Penal Code §11165.7, W&I §15630, Tarasoff. Not approximations — the actual statutes, anchored to real scenarios.
Every result, quiz score, and certificate is structured as a machine-readable payload — ready for future platform integrations.
Vault Plus subscribers receive every module we ship — current and ongoing — as part of their $799/year subscription. Vault Basic customers add modules à la carte at $129/year each.
No IT setup. No onboarding call. Whether you bought The Vault for the dashboard alone or for the full training catalog, the workflow is the same.
Configure your organization, add staff via CSV or manual entry, and identify which compliance topics your practice needs to track.
Assign trainings from The Vault's catalog AND record completions for trainings your team finished elsewhere — CRD harassment certification, hospital-based programs, prior-employer trainings, anything. The dashboard tracks both.
Staff receive email invitations for Medlytica trainings and complete them at their own pace. For outside trainings, you record completions as your team finishes them. The dashboard tracks deadlines, sends renewal reminders, and surfaces what's pending per staff member.
Live completion dashboard, automated reminders for overdue staff, daily digest emails, BAA expiration tracking, and compliance-record export — everything in one view, audit-trail intact across Medlytica trainings, outside trainings, and BAA renewals.
Vault Basic includes the dashboard plus 1 training module of your choice. Add more at $129/year each as your training needs grow. Vault Plus gets you every module we ship — current and ongoing. Built for California medical practices up to 30 staff; Vault Group applies automatically at renewal when your team grows past 30.
On subscription lapse: your dashboard, certificates, and training history are retained read-only — your compliance audit trail stays yours. Active training and regulatory updates resume the moment you re-subscribe. Refund + cancellation policy →
Want to start with a consultation?
The Vault is how we start. The full Medlytica platform spans every layer of your practice's intelligence — from hands-on consulting to AI workflow automation.
Results reflect Helios Psychiatry's specific engagement and are not representative of typical outcomes for Medlytica customers; your practice's results will depend on its size, specialty, starting operations, and the scope of services deployed.
Medlytica is building the complete intelligence layer for the California medical practice — from compliance through collections to clinical analytics.